Time is money, and there are some simple and efficient ways to improve productivity when doing transcription, be it medical, legal or general. Time management skills make transcription more enjoyable and more profitable.
In the office, reduce distractions by keeping your reading glasses, phone and reference materials within easy reach. Place a water bottle nearby to reduce trips to the water cooler. When you work from home, reserve a space in your environment that is off-limits to family and pets. Set your phone to mute and allow messages; return any voice mails or missed calls when you are finished working.
Decrease the Use of a Mouse
Limiting the use of the mouse and increasing keyboard activity is one of the easiest ways to improve productivity. Keyboard shortcuts save valuable time when performing such routine tasks as switching between open windows, saving a file or document, cutting and pasting, or opening a help menu. Memorize the keyword combinations, or print them to post on your computer monitor for easy access. Use a mechanical keyboard rather than one that has a membrane. Although the noise sounds more like a regular typewriter, striking keys requires less effort, improving overall productivity.
Use Word Expander Programs
Word expander programs make it easy to improve productivity by keeping your focus on the keyboard to reduce typing time. If your document consistently uses language, such as “this court ordered document,” for example, assign a few identifying keystrokes to the phrase using the macro or auto text feature in MS Word or Quick Correct in Word Perfect. Numerous free word expander programs, such as Instant Text and FlashType, work similarly and provide one of the most convenient ways to improve productivity.
Practice Makes Perfect
Productivity improves with practice, and it is one of the most solid and practical ways to improve productivity. Check out TypeRacer, an award winning online typing competition, to make practice more interesting. Challenge yourself to beat the posted recent high scores from competitors, increase your typing skills and be on your way to a more profitable transcription career.
In addition to using tools that help you work smarter not harder, some subtle ways to improve productivity include being well-rested, an important aspect in any concentrated work effort. Take a five-minute break every hour, even when deadlines loom. Walk around, get a drink or just stare out the window to readjust your vision. A clean, bright and well-cared-for workspace is relaxing and helps reduce tension.