Close
Coming soon. Record, order and view transcripts right from your mobile device. Learn More
Transcribe For Us

Transcription Formatting

Each transcription and document containing a transcription must be formatted in a very specific way. No deviation from our provided format is allowed. Follow the below steps to make sure you meet all requirements.
  1. Transcribe the given recording in a Microsoft Word document. Use the tips below as you are transcribing the recording to make it easier for you to format the document once the transcript is complete.
    • Insert one ‘tab’ between the speaker name and the spoken dialogue as you transcribe the recording.
    • Insert a line break between each paragraph as you transcribe the recording.
    • Bold each speaker label as you transcribe the recording.
    Incorrect
    Incorrect
    Incorrect
    Correct
  2. The given File ID and File Name should be used as the title within the document.
    • Underneath the File ID, you should type out the File Name.
    • This will be provided to you in the display of each task in WorkStation.
    • The File ID and File Name should be bolded and underlined.
    • Save the file using the File ID.
    Correct
    File ID: 100-123456-1
    File Name: steph_TEDTalk.mp4
    Incorrect
    100-123456-1
    File Name: steph_TEDTalk.mp4
  3. After the document is fully transcribed, highlight all text except for the file ID and file name at the top of page 1.
  4. Right click on the highlighted text and choose ‘Paragraph’.
    • Under the section titled ‘Indentation’, choose the following options:
      • Left: 0”
      • Right: 0”
      • Special: Hanging
      • By: 1.25” (This value depends on the length of the longest speaker's name. Choose a number that indents the dialogue past the length of the longest speaker's name)
    • Under the section titled ‘Spacing’, choose the following options:
      • Before: 0 pt
      • After: 0 pt
      • Line Spacing: Single
    Correct
  5. Choose 'Ok'.
  6. At the top of the toolbar ribbon, choose ‘Page Layout’. Under ‘Margins’, choose ‘Normal Margins’.
  7. Highlight all text and choose the following font specifications on the Home tab of the toolbar ribbon:
    • Font: Verdana
    • Font Size: 10
  8. A file that is correctly formatted will look like this: